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Stock Plan Administrator

Company: HEICO Corp.
Location: Hollywood
Posted on: November 22, 2021

Job Description:

For more than 60 years, HEICO Corporation has thrived by serving niche segments of the aviation, defense, space and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best. For four consecutive years, Forbes Magazine ranked HEICO as one of the 200 "Best Small Companies."

The Stock Plan Administrator is responsible for the administration of the HEICO Stock Plan.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Partners with Team Members and management to facilitate the Stock Option Exercise.
* Collaborates with Brokerage Firms, Transfer Agent, Accounting, Payroll, and external Controllers.
* Review and discuss Optionee Statements with Team Members and brokers.
* Prepare DWAC package for review and approval.
* Review and apply all pertinent information into the appropriate Excel template to include current YTD paystub information such as Supplemental Wages, SS/MED/SDI/FML wage earnings according to the 2021 limits, potentially forecasting the YTD limits pending in payroll, providing cost of shares and estimated taxes based on the limits noted to also include any applicable state, city, and local taxation based on the state of domicile and/or work location and calculate apportionment's when applicable.
* Create Manual Checks within ADP for each Stock Option, review each transaction for accuracy prior to our subsidiary accepting payroll, saving both pre and post payroll reports.
* Provide updates for incoming wires, anticipated check dates, keeping an inventory of pending transactions and their tax liability within a subsidiary, potentially consolidating transactions within a subsidiary which exceed the FED Deposit rules, editing previous manual checks due to the consolidation while keeping all parties involved as needed.
* Responsible for updating both Domestic and International tax policies and procedures yearly or as needed. Research tax regulation for both Domestic and International domiciles, creating new procedures and domicile specific Excel templates due to new acquisitions.
* Maintains all supporting documentation relative to each transaction, provides copies to the internal Payroll Specialist, approved subsidiaries contact, and Executive Administrative Assistant to the Executive Vice President as needed.
* Responsible for the Data Integrity of Solium's Stock Option Software, not limited to daily pricing, issuing of grants, cancelling of grants, etc.
* Monitoring those coming to retirement status, potential transfers to other subsidiaries, upcoming expiration of grants, issuing Statement Summaries and Expiration Notifications to participants as requested.
* Responsible for weekly and monthly reporting of Optionee status, domicile, with additional reporting as needed.
* Respond to external and internal audit requests.
* An effective communicator, providing superior customer service to all those in communication both internally and externally.
* Perform other duties as required.

EDUCATION:

* High School Degree or GED Equivalent required
* Bachelor's degree in relevant field from an accredited college or university preferred or equivalent combination of education/experience

EXPERIENCE:

* Two-five years of experience in Payroll and/or a Brokerage Relationship Manager.

KNOWLEDGE, SKILLS OR ABILITIES:

* Communication: Excellent communication Skills; effective verbal and written communication skills and ability to communicate within all levels of the organization
* Computer Skills: Working knowledge of MS Office Suite (Outlook, Word, Excel); ADP (other HRIS)
* Mathematical Skills: Ability to apply concepts such as fractions, ratios, percentages and proportions to practical solutions.
* Reasoning Abilities: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret laws, policies and plan documents.
* Technical Skills: Experience with ADP Software or HRIS Systems preferred.
* Customer Service: Strong customer service skills; must have strong work ethic and ability to work extended hours, as business needs dictate and to meet customer's needs
* Organizational Skills: Outstanding organizational skills and ability to prioritize; ability to multitask

PHYSICAL DEMANDS:

Sedentary with computer usage for majority of the day, some walking, lifting, bending and twisting. Lifting required up to 20 pounds.

WORK ENVIRONMENT:

Office environment, phone/computer work, low noise level except when on the manufacturing floor where it will be medium to high level.

Keywords: HEICO Corp., Hollywood , Stock Plan Administrator, Other , Hollywood, Florida

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