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Administrative Assistant

Company: First State Bank of the Florida Keys
Location: Miramar
Posted on: May 3, 2021

Job Description:

Hurry!

Time is of the essence to be the first to apply for our exciting open position!

At First State Bank our employees are Living the Dream...work, home, and play, all while enjoying Magnificent Miramar! Are you ready for a stable, rewarding career with growth opportunities? First State Bank has been a local community Bank in the Keys serving our neighbors and friends for over 60 years. We have 11 branches throughout the keys and a wonderful office in Miramar, FL. We have over 160 employees, and over 50 of them have more than 10 years longevity with us. A career with FSB means having a great job with a well-respected employer and working in a family atmosphere. Long Term Careers and Upward Mobility are possible. If you are reliable, energetic, and dependable, and pride yourself on your customer service skills, First State Bank has been looking for You!

We offer 401K, profit sharing, educational reimbursement, health/dental plans, life insurance, holidays, and paid time off for our full-time employees.


Position Summary:

The Administrative Assistant provides key support to multiple levels of management, professional, self-starter, confident, dependable, organized, priority driven, and innovative problem solver.


Position Responsibilities:

  • Ensures timely preparation of reports and deliverables as required.
  • Coordinates management meetings, board meetings and ability to take minutes.
  • Ability to meet deadlines, solve problems and communicate issues timely.
  • General knowledge of email and Internet including the ability to perform additional research using online tools.
  • Exercises discretion and confidentiality with sensitive company information.
  • Performs various administrative duties, including coordinating vendors, visitors, mail, and other administrative tasks as assigned by supervisor.
  • Ability to follow up on pending items.
  • Coordinates daily calendar of manager and assist with planning appointments and events.

Employees also have a responsibility to understand the Bank's BSA/AML Program, the procedures outlined in it, and to follow the Program and procedures in carrying out their duties. Any employee that fails to adhere to the BSA/AML Program or commits other violations of the Code of Conduct may be subject to disciplinary action up to and including termination.


Successful candidate must demonstrate the following skills:

  • Ability to multi-task, set priorities and work in a fast pace and changing environment.
  • Excellent organizational skills with an ability to think proactively and prioritize work.
  • Ability to proofread and make grammatical and spelling corrections.
  • Excellent time management skills
  • Strong work ethic
  • Good attendance
  • Available to handle workload including hours outside of 8am 5pm, if needed.
  • Proficiency in the Microsoft suite of products, general office equipment and software.
  • Ability to communicate clearly and concisely, both verbally and in writing.
  • Suggests more efficient ways to operate and elevates ideas for process efficiencies.

Supervisory Responsibility:

This position has no supervisory responsibilities.


Required Education & Experience:

  • High School Diploma, GED or equivalent.
  • Previous administrative assistant experience
  • Experience at an intermediate level or higher with Microsoft Office Suite (to include Word, Excel spreadsheets and formulas, and Powerpoint

Preferred Education & Experience:

  • Banking experience
  • 3 years' administrative assistant experience

Essential Job Functions:

Essential job functions include the employee occupying this position will frequently be required to organize and coordinate schedules; and communicate with internal customers and vendors. The employee must be able to remain in a stationary position 60%of the time; frequently operate a telephone, computer, printer, copier, and fax machine; and occasionally move about inside the office to access office equipment, etc.


First State Bank of the Florida Keys reserves the right to modify, interpret or apply this job description in any way the company desires. The job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employee contract, implied or otherwise. The employment relationship remains "At Will". The job requirements are subject to change to reasonably accommodate qualified disabled individuals.


EOE M/F/D/V

administrative; bank;

Job Posted by ApplicantPro

Keywords: First State Bank of the Florida Keys, Hollywood , Administrative Assistant, Other , Miramar, Florida

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