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Payroll Specialist

Company: Mughal & Associates
Location: Hollywood
Posted on: March 27, 2020

Job Description:

Our client, an industry leader in the food service industry, is looking to add a Payroll Specialist to their growing accounting team. This is a position that was created due to growth and is an excellent opportunity for an experienced payroll professional who is also interested in getting more exposure to general accounting. -- Reporting to the Accounting Manager, this position is responsible for overall payroll and 401k administration with future accounting responsibilities. -- Core Responsibilities -- Manages semi-monthly, full-cycle payroll administration: Compiling and inputting payroll data (entering time sheets, pay rates, 401k deferrals, new hires, PTO adjustments/payouts, pay adjustments, calculations, etc.) Calculates and processes any commissions Reports, reviews and approves payroll Completes 401k contribution payment and reconciliation Administers the company 401k plan: Serves as main point of contact with 401k company and TPA Reviews and approves loan and distribution requests Contacts newly eligible employees Answers employee inquiries Coordinates annual 401k employee education sessions Manages annual 401k audit Onboards new hires in coordination with the HR Manager. Meets with new hires and ensures they are entered into payroll system timely. Main liaison with PEO payroll processor, responsible for troubleshooting and bringing issues to resolution Coordinates state unemployment taxes with PEO, addresses any notices received. Ensures new states are opened as needed Manages PTO balances- answers inquiries, makes adjustments, performs semi-annual audit and handles necessary follow-up. Makes changes to approvers and provides training to end users as needed Answers questions from employees regarding payroll/401k related matters Completes employment verification requests Runs and/or creates reports with employee data as needed Responsible for accuracy and integrity of payroll and 401k information, conducts audits per best practice guidance Responds to requests for payroll-related audits Assists Accounting department as needed Works in conjunction with HR Manager for new hire onboarding Acts as a back-up to HR Manager to answer basic benefit inquiries Other duties and special projects as assigned -- Requirements -- Minimum Bachelor's degree in Accounting/Finance or related area of study Minimum 5 years of payroll processing experience in a mid-sized, multi-state company (120+ employees) using a time and attendance system, working with exempt and non-exempt positions Must have prior experience processing payroll ideally with a large Professional Employer Organization (PEO) such as CoAdvantage, TriNet, Paychex, Oasis, ADP TotalSource or major payroll company such ADP Workforce Now or similar CPP or HR certification preferred Prior accounting experience. Experience with allocations Strong computer skills including intermediate Excel, Outlook and Quickbooks Through knowledge of payroll processing and compliance- including taxation, state and federal laws, garnishments, year-end processing, deductions, manual checks, time off accrual/PTO tracking and policy changes, managing employee changes, bonus runs Experience evaluating, implementing and maintaining payroll controls, processes and best practices Prior 401k administration experience Understanding of medical/dental/benefit administration Highly professional with the ability to keep information strictly confidential Excellent judgement able to interpret policies and procedures Strong interpersonal skills with excellent verbal/written communication skills Excellent organizational, problem solving and analytical skills with the ability to manage competing priorities. Ability to be calm under pressure Responsible, self-starter who understands the importance of payroll accuracy Comfortable working in a busy, established, family-owned company focusing on both tactical and strategic priorities

Keywords: Mughal & Associates, Hollywood , Payroll Specialist, Human Resources , Hollywood, Florida

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