Administrative Assistant

Company: Cabanas Law Firm
Location: Hollywood
Posted on: September 20, 2023

Job Description:

We're hiring an organized assistant to provide extraordinary customer service. Responsibilities include answering phone calls and emails quickly and kindly, making existing office systems more efficient, and managing calendars for management. Ideal candidates are proactive, love diving into projects, working with others, and are open to assist with all assignments that may arise. If this sounds like you, apply below!

Responsibilities:
--- Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates
--- Act as a main point of contact for the legal team
--- Complete office management tasks such as organizing filing systems and keeping the office orderly and presentable
--- Manage attorney calendars, including telephone conferences and team meetings
--- Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to the attorney
--- Help prepare for meetings
--- Assist managers with research and organization projects
--- Assist with event and travel planning as needed
--- Inform team members regularly about the status of projects and any setbacks or achievements
--- Problem-solve for callers by finding answers to questions

Qualifications:

Shows great interpersonal skills and excellent written communication
Prior experience in office management or our industry is a plus
Navigates computer programs with ease to provide a quick front-desk experience for customers
--- Bilingual in English and Spanish, spoken and written
--- Possess a high school diploma, G.E.D., or equivalent
--- At least 2+ years of experience as an executive assistant, or experience performing supportive duties
--- Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
--- Comfortable meeting deadlines and handling confidential information
--- Experience using Microsoft Office

About Company:
What It's Like To Work Here

We are a results-oriented law firm that emphasizes integrity and compassionate relationships between both employees and clients and we attract A-Level Team Members.

What makes us different?

We provide concierge-level services to clients through a service team that also supports the legal team with frequent high-quality client communications.

Our technology investments streamline workflows to allow our worldwide team to work from any location.

We offer a rich benefits package for our 5-Star employees and are growing fast, providing excellent career paths for our team.

Keywords: Cabanas Law Firm, Hollywood , Administrative Assistant, Administration, Clerical , Hollywood, Florida