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Admin/Clerical - Executive Administrative Assistant Executive Administrative Assistant

Company: KYYBA, Inc
Location: Hollywood
Posted on: June 15, 2022

Job Description:

Job Description Job Description Typical duties/responsibilities for administration may include, but are not limited to, the following:Order entry of orders in assigned location.Order entry into SAP as per eApprove local database, open job requestSet up of hours, parts, materials, subcontract labor, etc. in SAPCreation and responsibility of purchase requisitionsNotification of order booking to customer and other employees as necessaryOpen Order ManagementMonthly the BA will assist Ops Manager to review the open orders and revenue forecast and identify which orders are ready to be invoiced and any other issuesUpdate SAP with correct order information including invoice month, planned marginTake detailed notes and maintain organization of open orders to work with Project Management/Service Coordinator/Spare Parts Coordinator to ensure timely and efficient invoicing to customers upon order completionInvoicingTimely prepping of invoice as required and instructed from Project Management/Service Coordinator for approvalTimely invoicing of order as required and instructed from Project Management/Service Coordinator/Spare Parts Coordinator and/or operation managementCalculation and submittal to customer of change order requests for time, material, expenses, etc. as needed.Receipt of revised purchase order from customer as neededFollow up with customer on payment and open AR disputesMaintain accurate notes on open AR and issuesFollow up on open POs and ensure invoice is received and updatedOrder reviews and involvement of Project Management and/or Operation Management on issues that prevent order entry or invoicing per procedures.Resolving of terms and conditions issues with Project Management/Service Coordinator/Spare Parts Coordinator when requiredCreation of contract / order acknowledgement forms and signature as requiredFCM Modification as required for booking of projects and/or large ordersComplete adherence to SOX controls and notification to local management when SOX control is not performedRequires knowledge and use of:Microsoft OutlookExcel - intermediate skill levelSAP: Knowledge of Customer Service and Project System Modules Internal Database and Software Group Policies and Directives Local SOX Control ProcessesAd hoc support of project and operations managementHigh school and minimum 2 years' experience in business administration, finance, customer support, maintenance, projects, OR Associates degree and 1 year of experience in business administration, finance, customer support, maintenance, projects; OR Bachelor and minimum experience required.Candidates must already have a work authorization that would permit them to work for in the USA.Preferred Qualification: SAP experience, and experience with Order entry, invoice, contracts, projects, customer service support. About Kyyba: Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances. At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. Disclaimer: Kyyba is an Equal Opportunity Employer. Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need. Rewards: Medical, dental, vision 401k Term life Voluntary life and disability insurance Optional Pre-paid legal plan Optional Identity theft plan Optional Medical and dependent FSA Work-visa sponsorship Opportunity for advancement Long-term assignment with opportunity for hire by client SELECT AWARDS An INC 5000 company for 10 years Corp! Michigan Economic Bright Spots Crain's Detroit Business Top Staffing Service Companies in Detroit TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions Best of MichBusiness winner in HR Wizards & Partnerships Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest 101 Best & Brightest Companies to Work for in Michigan

Keywords: KYYBA, Inc, Hollywood , Admin/Clerical - Executive Administrative Assistant Executive Administrative Assistant, Administration, Clerical , Hollywood, Florida

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