Administrative Assistant

Company: First State Bank of the Florida Keys
Location: Hollywood
Posted on: May 13, 2022

Job Description:

ADMINISTRATIVE ASSISTANTPosition Summary:The Administrative Assistant for Risk Management is responsible for coordinating business activities to support the Risk Management department. Also supports multiple levels of management and helps coordinate the day-to-day management of the Miramar office. This candidate must have the ability to follow up in a professional manner, be a self-starter, confident, dependable, organized, priority driven, and problem solver individual.Position Responsibilities:Ensures timely preparation of reports and deliverables as required.Coordinates management meetings, board and management committee meetings and has the ability to take minutes.Ability to meet deadlines, solve problems and communicate issues timely.Exercises discretion and confidentiality with sensitive company information.Performs various administrative duties, including coordinating visitors, mail distribution, and other administrative tasks as assigned by supervisor.Assist with the coordination of office day to day needs including coordinating vendors for a/c, copy/scanner machine, shredding, cleaning staff other miscellaneous maintenance and repairs office related dutiesAssist with processing invoices for payment, routing, research, reconciliation, and approval as neededAbility to take initiative and follow up on pending items.Coordinates daily calendar of manager and assist with planning appointments and events.Responsibilities also include other duties as assigned by the supervisor/managerEmployees also have a responsibility to understand the Bank's BSA/AML Program, the procedures outlined in it, and to follow the Program and procedures in carrying out their duties. Any employee that fails to adhere to the BSA/AML Program or commits other violations of the Code of Conduct may be subject to disciplinary action up to and including termination.Competencies:Ability to multi-task and set priorities in a changing environmentClose attention to detail and good organizational skillsAbility to proofread and make grammatical and spelling corrections to minutes, documents, and reportsExperience at an intermediate level or higher with Microsoft Office Suite (to include Word, Excel spreadsheets and formulas, and PowerPointAbility to save and move data to various files and serversGeneral knowledge of email and Internet including the ability to perform additional research using online tools.Strong people skillsAbility to manage time and focus on resultsAdaptable and flexible to changes with short noticeSupervisory Responsibility: This position has no supervisory responsibilities.Required Education & Experience:High School Diploma, GED or equivalentMin 2 years of related experience.Banking experience preferableSome college preferableBenefits Overview:Competitive SalaryQuarterly Cash Profit SharingGrowth opportunitiesPaid Holidays, Vacation & Sick TimeHealth, Dental, Vision & Life Insurance401k Employer MatchTuition Reimbursement availableEssential Job Functions: Essential job functions include the person in this position must be able to remain in a seated position 60 percent of the time. The person in this position needs to sometimes move about inside the office to access file cabinets, office machinery, etc. The person in this position constantly operates a telephone, computer, printer, copier, and fax machine.First State Bank of the Florida Keys reserves the right to modify, interpret or apply this job description in any way the company desires. The job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employee contract, implied or otherwise. The employment relationship remains "At Will". The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.EOE M/F/V/D

Keywords: First State Bank of the Florida Keys, Hollywood , Administrative Assistant, Administration, Clerical , Hollywood, Florida