Administrative Assistant
Company: First State Bank of the Florida Keys
Location: Hollywood
Posted on: May 13, 2022
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Job Description:
ADMINISTRATIVE ASSISTANTPosition Summary:The Administrative
Assistant for Risk Management is responsible for coordinating
business activities to support the Risk Management department. Also
supports multiple levels of management and helps coordinate the
day-to-day management of the Miramar office. This candidate must
have the ability to follow up in a professional manner, be a
self-starter, confident, dependable, organized, priority driven,
and problem solver individual.Position Responsibilities:Ensures
timely preparation of reports and deliverables as
required.Coordinates management meetings, board and management
committee meetings and has the ability to take minutes.Ability to
meet deadlines, solve problems and communicate issues
timely.Exercises discretion and confidentiality with sensitive
company information.Performs various administrative duties,
including coordinating visitors, mail distribution, and other
administrative tasks as assigned by supervisor.Assist with the
coordination of office day to day needs including coordinating
vendors for a/c, copy/scanner machine, shredding, cleaning staff
other miscellaneous maintenance and repairs office related
dutiesAssist with processing invoices for payment, routing,
research, reconciliation, and approval as neededAbility to take
initiative and follow up on pending items.Coordinates daily
calendar of manager and assist with planning appointments and
events.Responsibilities also include other duties as assigned by
the supervisor/managerEmployees also have a responsibility to
understand the Bank's BSA/AML Program, the procedures outlined in
it, and to follow the Program and procedures in carrying out their
duties. Any employee that fails to adhere to the BSA/AML Program or
commits other violations of the Code of Conduct may be subject to
disciplinary action up to and including
termination.Competencies:Ability to multi-task and set priorities
in a changing environmentClose attention to detail and good
organizational skillsAbility to proofread and make grammatical and
spelling corrections to minutes, documents, and reportsExperience
at an intermediate level or higher with Microsoft Office Suite (to
include Word, Excel spreadsheets and formulas, and
PowerPointAbility to save and move data to various files and
serversGeneral knowledge of email and Internet including the
ability to perform additional research using online tools.Strong
people skillsAbility to manage time and focus on resultsAdaptable
and flexible to changes with short noticeSupervisory
Responsibility: This position has no supervisory
responsibilities.Required Education & Experience:High School
Diploma, GED or equivalentMin 2 years of related experience.Banking
experience preferableSome college preferableBenefits
Overview:Competitive SalaryQuarterly Cash Profit SharingGrowth
opportunitiesPaid Holidays, Vacation & Sick TimeHealth, Dental,
Vision & Life Insurance401k Employer MatchTuition Reimbursement
availableEssential Job Functions: Essential job functions include
the person in this position must be able to remain in a seated
position 60 percent of the time. The person in this position needs
to sometimes move about inside the office to access file cabinets,
office machinery, etc. The person in this position constantly
operates a telephone, computer, printer, copier, and fax
machine.First State Bank of the Florida Keys reserves the right to
modify, interpret or apply this job description in any way the
company desires. The job description in no way implies that these
are the only duties, including essential duties, to be performed by
the employee occupying this position. This job description is not
an employee contract, implied or otherwise. The employment
relationship remains "At Will". The aforementioned job requirements
are subject to change to reasonably accommodate qualified disabled
individuals.EOE M/F/V/D
Keywords: First State Bank of the Florida Keys, Hollywood , Administrative Assistant, Administration, Clerical , Hollywood, Florida
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