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Office Administrator

Company: Ultimate
Location: Hollywood
Posted on: November 19, 2021

Job Description:

Office Administrator JobMiramar, FL We are seeking an Office Administrator to support our client in the Miramar, FL area. This position offers unbeatable benefits including 100% paid major medical, dental and vision, 401k, flexible start times, and extended PTO. Candidates should be confident in providing high-quality administrative and clerical assistance to top-level executives in the operations and finance departments. Duties include scheduling meetings, making travel arrangements, organizing daily calendars, and general administrative responsibilities associated with running the firm. To be successful in this role, you should be proactive, deadline oriented, and an effective problem solver. Ideal candidates also have previous experience in similar functions and are familiar with office management technologies including MS Office Suite & QuickBooks. Ultimately, you should be able to identify and address the needs of senior leadership and perform administrative tasks to ensure the company's workflow runs smoothly. If you are interested in this amazing opportunity in a hot industry, please apply by following the instructions on this page, or reach out to Matt Friedman directly; / .Responsibilities:

  • Calendar management
  • Event coordination
  • Act as interdepartmental liaison
  • Create regular reports and update internal databases
  • Manage executive travel arrangements
  • Review internal correspondence
  • Respond promptly to managers' queries
  • Provide administrative and clerical support to the operations and finance departmentsRequirements:
    • Proven work experience as an Executive Assistant, office manager, or similar role
    • Knowledge of general office procedures
    • Solid experience with office management systems, ERPs and MS Office. QuickBooks, MS Excel, and PowerPoint a huge plus.
    • Familiarity with online calendars and cloud systems
    • Experience using office equipment, including printers and fax machines
    • Strong communication skills (via phone, email, and in-person)
    • Experience exercising discretion and confidentiality with sensitive company information
    • Excellent organizational skills with an ability to think proactively and prioritize work
    • BA preferredWe are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate, Hollywood , Office Administrator, Administration, Clerical , Hollywood, Florida

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